Inefficient office moves can cost up to 30% more in time and money than expected. By streamlining the office moving process, businesses can save money and reduce stress.
Five Ways To Make An Office Move Hassle Free
Relocating a business of any size requires careful planning, organization, and coordination. These three fundamental aspects of an office move allow for a streamlined moving process that keeps costs low, ensures minimal disruption to the workflow, and keeps employees comfortable during the transition.
Commercial moving is a daunting task that keeps operations managers busy – and stressed. From sensitive documents and electronics to furniture, supplies, and equipment, office moving comes with a long list of items that need careful (and expert) handling.
Fortunately, hassle-free moves for any size business are possible with the right office moving services and the following five tips.
#1 – Find Commercial Movers
“Hiring moving helpers from a commercial moving company that understands the complexities of a business move ensures your equipment arrives safely and on time – no matter what is being moved. So, it’s important to choose a moving service with the resources and expertise to handle the various aspects of a business move.” says Harrison Gough, a commercial moving specialist at MovingAPT.com.
Hallmarks of a corporate moving service capable of handling a relocation with precision, efficiency, and safety include:
- Licensed and insured movers with a verifiable track record of successful office moves
- Comprehensive services that include planning, storage, packing, and setup
- Knowledge of best practices for handling sensitive materials and equipment
- Flexibility to move on your schedule outside of regular business hours
By choosing commercial movers over any old team with a truck from an online marketplace, operations managers can rest assured every aspect of the move is taken care of. From packing and loading to transport, unloading, and setup at the destination office, commercial movers provide a seamless moving experience that saves time, money, and hassle.
#2 – Declutter Before the Move
Every bit of waste adds up, from empty toner cartridges to outdated furniture, making a move more complicated – and costly. While it may seem easier to box everything up and deal with it at the new office, the truth is that you’ll only be confronted with the same problem.
Decluttering an existing office before a move reduces the amount of materials that need to be packed and transported while also helping to identify any broken equipment or outdated furniture that needs to be replaced or recycled. This includes documents, files, and other sensitive materials that may no longer need to be kept.
Taking a few days – or weeks – to tidy up the office and make sure only necessary items are included in the move reduces moving costs and allows for an easier unpacking process at the destination office.
#3 – Opt for Packing Services
Rallying the team to help with the packing process isn’t a great idea. Not only can it cause morale issues, but it can also result in inadequate or careless packing and handling of sensitive items.
Hiring professional packing services from commercial movers helps employees stay focused on their jobs, ensures sensitive items and delicate equipment are handled with care, and makes for a faster move.
Plus, considering that some commercial properties require the relocation of heavy machinery and sensitive electronics, professional packing services can also prevent misplacement or damage to expensive equipment.
An added bonus is that many licensed commercial moving services include unpacking – so all you have to do on move-in day is relax!
#4 – Leverage Digital Infrastructure
In some cases, moving office items poses a risk to sensitive data security- something no business needs. But, with the right digital infrastructure in place, it’s possible to move this information without putting it at risk.
Using cloud storage services to store confidential information is a great way to make sure valuable data remains secure during the move. By keeping files and documents offsite and transferring them only when necessary, operations managers can make sure that information is always safe and accessible.
In addition to peace of mind, leveraging digital infrastructure eliminates the need to transport large quantities of documents and paperwork in boxes, thus making for a cheaper and easier move.
#5 – Maintain Communication
When it comes to a successful commercial move, communication is key. Make sure to keep the team updated on the progress of the move and plan regular check-ins with employees and any third parties involved in the process (like commercial movers).
Additionally, remember to update any stakeholders, clients, or partners on the move. Keeping everyone informed and involved in the process helps make sure everything goes smoothly.
Frequently Asked Questions
1. How much should I pay for commercial movers?
Commercial moving costs will depend on the size of a business and the distance of the move. Generally speaking, most commercial moves can cost anywhere from $2,000 – $20,000.
2. How can I save money on my commercial move?
Decluttering, getting multiple quotes, and using any business supplies as packing materials are all great ways to save money during a commercial move.
3. What is the best way to secure sensitive information during a move?
Storing confidential data in cloud storage services is the best way to ensure that it remains safe and secure throughout the move. If cloud services are outside of the budget, then hiring professional packing services to handle any paperwork and documents is the next best way to protect sensitive information.
4. Do you tip commercial movers?
It is not customary to tip commercial movers, but it is always appreciated. If you feel the movers did an exceptional job, a small gratuity can be given to show your appreciation for their hard work.
5. How long does a commercial move take?
The length of a commercial move depends on the size of the business and the distance of the move. On average, it can take anywhere from one day to several days for a commercial move to be completed.
Corporate Moving the Easy Way
Moving a business is never easy – but with careful planning and the right support, it’s totally possible to have a successful commercial relocation. Not only will the right approach save you money, but it can also make sure that all sensitive items and equipment are handled with care.