Relocating an office is no easy task. It can be time-consuming and costly, so it is vital you look at how you can save both time and money before you proceed with the move. Here are some helpful ideas you will want to consider.
Create a Detailed Plan for the Relocation
If you want to save both time and money with your office relocation, you need to start planning in advance. If you leave things until the last minute, you will probably end up paying more for things like removals companies and running out of time for coordinating the move. Armed with a detailed plan that outlines when and how each task needs to be performed, and how much each element of the move will cost, you will not only save time and money. You will also ensure the move goes smoothly. Check out this guide for a complete checklist for successful office relocation.
Organize Your Office Inventory
Office relocation involves moving a wide variety of things, from furniture to equipment, so you should spend some time organizing an inventory before move day. By listing every item that needs to be moved, the moving process will be quicker and more efficient. Relocation is also a good time to get rid of anything you no longer need. Get rid of things like furniture and machinery in the appropriate manner, such as recycling, so there will be fewer items to move. In turn, that means your office items can be moved more quickly.
Hire a Suitable Moving Company Early On
Hire a removals company as early on as possible. By doing so, you will be able to get a better price than you would if you left it until the last minute. Furthermore, when you get a moving company on board early, you can make sure there are no extras or hidden costs to pay. For example, you could end up spending more money than you budget for if the removals company charges extra for packing delicate equipment. It can be worth paying the extra if it means your equipment will be safer in transit and the move will go smoother, as you do not want to risk damaging things like expensive technology. But you need to factor in such things to your cost assessment to ensure you do not get stung later and end up paying out more than you had budgeted for.
Shop Around for Removals Companies
Yes, you need to hire a removals company early on, but it is worth spending some time comparing different movers, to begin with. When you shop around, you will be able to find a removal company for the lowest price. Just make sure the company also has the experience and expertise you need for your office relocation to go smoothly.
You can try negotiating with any firm. So, negotiate with the removal company for a better price or deal. You may be able to successfully negotiate a discount more easily than you think. It is also worth negotiating with any other person or company you are hiring as part of the relocation process. Never be afraid to negotiate.
Move During the Off-season
If you have flexibility in deciding the date of your move, it is best to leave the relocation until the off-season. Most commercial moves occur in the spring and summer months. The cost of hiring a removals company will often be higher during peak times, so you can substantially save money if you wait to move until the fall or winter.